Student services queue management
Registration week, without the corridor queue.
Admissions, registry and finance offices are swamped at the start of every term. Students and parents check in with a QR code, book admissions meetings, and wait anywhere on campus until they are called.
Free plan for one location. Nothing for anyone to install.
What makes the wait worse
The start-of-term rush
Hundreds of students need the same office in the same week, and the corridor becomes the waiting room.
Office to office
Students are sent from registry to finance and back, joining a new line each time.
Parents and applicants on visits
Families travelling for admissions meetings wait with everyone else.
Student services in sequence
Klargy comes with a ready-made setup for schools and universities. Rename the steps, add or remove them, and you are ready to go.
- 1
Enquiries
Questions and directing students and parents to the right office.
- 2
Admissions
Applications and enrolment meetings, which families can book ahead.
- 3
Registry
Records, transcripts and certificates.
- 4
Finance office
Fees and payments, on the same ticket.
Eastbrook University
A made-up a university of 9,000 students, to show how a day changes.
Eastbrook’s registry, admissions and finance offices share one building. The first two weeks of each semester are the busiest of the year.
Before
Students waited in the corridor for hours, missed lectures, and were sent from registry to finance and back. Families for admissions interviews had no fixed time.
With Klargy
Students scan a QR code, join the right line and go to class or the library. They get a text when they are nearly up. Admissions meetings are booked online, and the registry can send students to finance on the same ticket.
- Corridors stay clear during registration week
- Families arrive for a booked admissions time
- Each office can see its busiest days of the term
Built for schools and universities
Join from anywhere on campus
Students join by QR code or link and get a text when they are nearly up.
Bookable meetings
Admissions and advising meetings booked online, placed by time on arrival.
Office-to-office transfers
Send a student from registry to finance without a new ticket.
Seated sessions
For exams, orientation or open days, book people into seats on a hall plan.
Screens in every office
Called numbers and windows on screen, with campus announcements in between.
Term-by-term insights
Waits and volumes by office and week, to plan staffing for the next rush.
Questions people ask
How do universities manage registration queues?
By letting students join the line remotely and wait elsewhere, separating services such as registry and finance into their own lines, and offering bookable times for longer meetings like admissions.
Can students be sent from one office to another?
Yes. Staff send the student on with one tap and they keep the same ticket.
Can we use it for open days or orientation?
Yes. Seated sessions let people book a seat in a hall, and check-in works on arrival.
Also used by
Set up your first queue this afternoon.
Create your organization, pick the ready-made setup, and print the QR code. The first people can join before the end of the day.